West Wales Sport Partnership Ltd: Trading as Activate West Wales
This privacy notice explains how we collect, use, share, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws.
Data Controller
West Wales Sports Partnership is the data controller responsible for your personal data. If you have any questions regarding this privacy notice or our data protection practices, please contact us at:
Address:
Room 409,
Institute Of Life Science 2,
Swansea University,
Singleton Park,
Swansea,
Wales, SA2 8PP
Email: info@wwsp.wales
What Data We Collect
We may collect or use the following types of personal data in our work to understand West Wales physical activity and in working with stakeholders to get people more active:
- Contact Information: Name, address, e-mail address, and phone number.
- Demographic Information: Age, gender, ethnicity, religious beliefs, sexuality, income and interests.
- Event Participation: Information about your registration and participation in events and activities.
- Health Information: Relevant medical information.
- Photographs and Videos: Images and recordings from events and activities.
- Technical Data: IP address, browser type, and other information collected through cookies and similar technologies.
How We Use Your Data
We use your personal data for the following purposes:
- Service Delivery: To manage and deliver our events, activities, and services.
- Communication: To send you information about our activities, events, and updates.
- Compliance: To comply with legal and regulatory requirements.
- Safety: To ensure the safety and wellbeing of participants.
- Improvement: To improve our services through surveys and feedback
Legal Basis for Processing
We rely on the following legal grounds to process your personal data:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
- Contract: Where processing is necessary for the performance of a contract with you.
- Legal Obligation: Where processing is necessary to comply with a legal obligation.
- Legitimate Interests: Where processing is necessary for our legitimate interests, provided your rights and interests do not override those interests. This will tend to be focused around providing insight on people’s physical activity levels so we can work across the region to create a step change in the culture to one where being physically active is the norm; creating a healthier, happier and more productive population
Data Sharing and Disclosure
We do not sell your personal data. We may share your data with:
- Service Providers: Third parties who provide services on our behalf (e.g., event management, IT services).
- Legal Authorities: Law enforcement or regulatory bodies as required by law.
- Partners: Organisations with whom we collaborate for services, events and activities.
Data Retention
We retain your personal data only as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations. Specific retention periods depend on the nature of the data and the purposes for which it was collected.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal data.
- Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
